HIUG Online : Interact 2015 : Exhibitor General Info

Exhibitor General Information

Exhibitors & Sponsors

The Healthcare Industry User Group continues to grow and now includes Oracle PeopleSoft, eBusiness, Siebel and Hyperion healthcare organizations. Interact 2015 will take place June 7-10, 2015, at the Venetian Palazzo, in Las Vegas, Nevada. We are expecting more than 500 attendees from over 90 healthcare organizations in attendance. HIUG's Interact conference is an annual event that provides Oracle Partners and other vendors the perfect opportunity to interact with healthcare professionals. Vendors can particpate in the conference in several ways; as an exhibitor/conference sponsor, in exhibitor sponsored presentations, and as session co-presenters with HIUG members/clients. Exhibit area booths and sponsorship opportunities sell out quickly, so don't delay, make your plans now to be part of Interact 2015!

Reasons to sponsor the conference:

Demonstrate your company's commitment to, and support of, your existing healthcare clients and potential clients
Opporuntiy to meet face to face and network with HIUG members
Attend sessions by Oracle on product directions
Attend presentations by healthcare organizations who will share their successes and discuss how to better utilize their Oracle systems

Exhibitor/Sponsorship Options & Pricing

The Sponsorship Prospectus provides an overview of the Healthcare Industry Users Group Interact 2015 Conference Exhibitor and Sponsorship options. This brochure includes rates for exhibitors, and a summary of the benefits of being a corporate sponsor of the conference the Exhibitor and Sponsorship Agreement Form. When you are ready to join our growing sponsor and exhibitor list, have your conference coordinator complete and email the Agreement form (last two pages of prospectus) to Bob Blackburn rnb@blackburnconsulting.ca. Bob Blackburn has been contracted by the Healthcare Industry Users Group to manage HIUG's vendor relations including Exhibitor and Sponsorship sales for Interact 2015. Please contact Bob Blackburn for more information on being a sponsor or exhibitor (contact information below).

Exhibitor General Information

Exhibitor Kit - Click here for the Interact 2015 Exhibitor Kit.

Lead Retrieval - Click here to order your lead retrieval unit(s) for Interact 2015.

CouponBook - Click here to view the CouponBook artwork specifications, and Click here to view the Interact 2014 CouponBook to see the variety of ways to make use of your CouponBook entry.

Printed Agenda Advertisement Specs - As part of your sponsorship you may have a full page or half page ad that you can submit for the agenda. If you are unsure or wish to purchase ad space or an upgrade of your current ad, please contact Bob Blackburn. The specifications for submitting your ad are as follows:

The inside page ads do not bleed
It is best not to bleed any inside page ads
The covers you can bleed to full 81/2 x 11 plus 1/8 overlap all around
Click herefor a pdf showing full & half page specifications
All advertisements must be submitted by April 24, 2015

Exhibit Hall Layout - Click here for the Exhibit Hall Layout

Vendor Night - During Interact 2015, Monday, June 8, 2015 is considered "vendor night" and is an open evening that vendors can use to host their own events, dinners, etc. with clients, prospects, and colleagues. Vendor Night events can begin any time after 6:00pm (when the last session of the day is over).

Exhibitor Registration Fees

Vendors MUST use the vendor codes they were provided with to register their attendees for Interact 2015. All vendor registrations, including those that are part of your sponsorship, require that you stay at the conference hotel in order to obtain the best registration rate. If you are not staying at the conference hotel you will be charged the difference between the "official hotel" rate and the "unofficial hotel" rate. Be sure to secure your hotel confirmation # prior to registering for the conference. When you are ready to register, simply click here to begin - http://www.hiug.org/e/in/eid=7&req=VENDOR

RATES	QUALIFYING DATES	Vendor Full - Official Interact Hotel Reservation (Venetian Hotel)	Vendor Full - Unofficial Hotel Rate	Exhibit Hall Only - Official Interact Hotel Reservation (Venetian Hotel)	Exhibit Hall Only - Unofficial Hotel Rate
Early Bird Rate You must stay at an official Interact Conference Hotel and book through the Interact Housing Link only. (Do not go directly to the hotel to book your room). You will be asked for your confirmation number when you start the registration process. If you change your hotel to a hotel outside the conference block after registering, your registration will be charged an adjustment to the conference rate. **Housing will open November 5, 2014.	Register and pay by check or credit card by April 13, 2015	$795	$1095	$575	$875
Advanced Rate	Register and pay by check or credit card between April 14, 2015 & May 26, 2015	$1095	$1425	$675	$975
Late Rate	Register and pay by check or credit card between May 27, 2015 & June 6, 2015	$1295	$1595	$750	$1050
On-Site Rate You must register and pay by credit card. Checks will NOT be accepted on-site	Register on or after March 15, 2015	$1395	$1695	$750	$1050

* Please note that vendor attendees wishing to bring a guest to any HIUG special events during the conference must purchase a separate guest pass.

Exhibits & Sponsorship Contact

Bob Blackburn
Healthcare Industry User Group Exhibits Management
PH: (519)749-0454
rnb@blackburnconsulting.ca

Date	Event
September, 2014	Exhibit Sales Begin
November 28, 2014	Last day to take advantage of special advance sponsorship purchase discount (see prospectus for details)
November 28, 2013	Last day to take advantage of earlybird additional registration purchase discount (see prospectus)
March, 2015	Interact 2015 Exhibitor Kit will be available here in March, 2015
March 31, 2015	Final payment due on all sponsorship invoices
TBD, 2015	Early bird registration ends
TBD, 2015	Regular registration rate begins
April 1, 2015	Last day to submit your logos for major sponsorship items
April 17 2015	Last day to submit your logos for signage and printed agenda (Platinum, Gold, Silver)
April 17, 2015	Last day to submit your artwork for the Coupon Book. Click here to download a pdf of the 2014 Coupon Book as an example.
April 17, 2015	Last day to submit advertisements for inclusion in printed Agenda. E-mail your ads to rnb@blackburnconsulting.ca
TBD , 2015	Advance booth shipments to GES warehouse begins
TBD, 2015	Discount deadline date for GES orders received with payment
TBD , 2015	Attendee list sent to sponsors
TBD , 2015	Regular registration rate ends
TBD, 2015	Late/On-site registration rate begins
June 05, 2015	All vendor session powerpoint files must be submitted to Bob Blackburn
May TBD , 2015	Last day for all booth shipments to be accepted at GES warehouse
June 07, 2015	Exhibitor move-in from 8:00 A.M. - 3:30 P.M.(All booths must be set up by 3:30 P.M.) Exhibit Hall Open from 6:15 P.M. - 9:00 P.M. Reception is in the Exhibit Hall from 6:30 P.M. - 9:00 P.M.
June 08, 2015	Exhibit Hall Open from 10:00 A.M. – 3:15 P.M. Morning Break in Exhibit Hall 10:00 A.M. - 10:30 A.M. Lunch in Exhibit Hall 11:30 A.M. - 12:30 P.M. Afternoon Break in Exhibit Hall 2:45 P.M. – 3:15 P.M. Exhibit Hall closed to prepare for Vendor Reception 3:15 P.M. – 5:30 P.M. Vendor Reception in Exhibit Hall from 5:30 P.M. – 7:00 P.M.
June 08, 2015	Vendor Hosted Events – if vendors wish to host private events, these should be held on Monday, June 23 starting no earlier than 6:30 P.M.. Please contact Bob Blackburn if you are planning an onsite hosted event at Interact 2014.
June 09, 2015	Exhibit Hall Open from 10:00 A.M - 2:30 P.M. Break in Exhibit Hall 10:00 A.M. - 10:30 A.M. Lunch in Exhibit Hall 11:30 A.M. - 1:00 P.M. Break in Exhibit Hall 2:00 P.M. – 2:30 P.M. Exhibit Hall Teardown 2:30 P.M. - 5:00 P.M. As a courtesy to our attendees and your fellow sponsors, PLEASE do not start breaking down booth until Exhibit Hall is officially closed at 2:30 P.M.

Major Sponsors

Interact15 Sponsors.jpg

The Interact Annual Conference is hosted in by the
Healthcare Industry User Group
interact@hiug.org - Phone: (602) 792-9190