Healthcare Industry User GroupINTERACT 2019Orlando, FL, June 16-19

Interact 2019 Important Dates


The following table provides a summary of the important dates leading up to Interact 2019 for all participating sponsors. This list is updated as new information becomes available so be sure to bookmark this page and refer back to it often!

DateEvent
September, 2018 Exhibit Sales Begin
November 15, 2018 Earlybird registration rate begins.
November 15, 2018  Accommodations reservations open.
November 30, 2018 Last day to take advantage of special advance sponsorship purchase discount (see prospectus for details)
December 10, 2018 Session proposal submissions begin. Be sure to encourage your HIUG clients to submit a proposal and tell their story. Closing date for submissions - February 1, 2019
February 1, 2019 Session proposal submissions closed.
February 15, 2019 Session approval/confirmation notifications to be sent out.
March 4, 2019 Online Agenda available.
March 15, 2019 Final payment due on all sponsorship invoices.
March NN, 2019 SmithBucklin Lead Retrieval Order Form available. Click here to access the Lead Retrieval Order Form.
March NN, 2019 Interact 2019 Exhibitor Kit is now available. Click here to access the GES Exhibitor Kit.
April 26, 2019 Last day to submit changes to your corporate profile details for the Interact mobile app.
April 26, 2019 Last day to submit your logos for signage and printed agenda (Platinum, Gold, Silver, Bronze)
April 26, 2019 Last day to submit your artwork for the Coupon Book. Click here to download the artwork specifications for the Interact 2019 CouponBook. Click here to download a PDF of the 2018 Coupon Book as an example. 
April 26, 2019 Earlybird registration rate ends
April 27, 2019 "Conference" registration rate begins
May NN, 2019 Vendor sessions - draft ppt's due (send to vendors@hiug.org)
May 17, 2019 Attendee List sent to sponsors
May NN , 2019 Advance booth shipments to GES warehouse begins
May NN, 2019 GES Discount Deadline Date for Orders Received with Payment 5:00 PM
June NN, 2019 SmithBucklin Discount Deadline for Lead Retrieval Orders
June NN, 2019 Vendor sessions - final version of ppt's due (send to vendors@hiug.org)
May 31, 2019 "Conference" registration ends
June 1, 2019 Late registration rate begins
June NN, 2019 All vendor session PowerPoint files must be submitted to Bob Blackburn
June NN, 2019 GES Last day for Advance Shipments to arrive at Warehouse without surcharges* 3:30 PM
June 14, 2019 Late registration rate ends
June 16, 2019 GES Direct Delivery to Show Site* 8:00 AM To 4:30 PM
June 16, 2019 On-Site registration rate begins
June 16, 2019 Exhibitor move-in from 8:00am - 4:30pm (All booths must be set up by 4:30pm)
Exhibit Hall open from 6:30pm - 8:30pm
Reception is in the Exhibit Hall from 6:30pm - 8:30pm
June 17, 2019 Exhibit Hall open from 9:30am - 3:45pm
Morning Break in Exhibit Hall 10:30am - 11:15am
Lunch in Exhibit Hall 12:15pm - 1:30pm
Afternoon Break in Exhibit Hall 2:45pm - 3:30pm
Exhibit Hall closes at 3:45pm
June 17, 2019 Vendor Hosted Events - if vendors wish to host private events, these should be held on Monday, June 17th starting no earlier than 6:30pm. Please contact Bob Blackburn if you are planning an onsite hosted event at Interact 2019 as all vendor hosted events must be pre-approved by the Conference Committee.
June 18, 2018

Exhibit Hall open from 9:30am - 2:45pm
Break in Exhibit Hall 10:00am - 10:45am
Lunch in Exhibit Hall Noon - 1:00pm
Break in Exhibit Hall 2:00pm - 2:45pm
Exhibit Hall Teardown 2:45pm - 5:30pm

Carriers must be checked in by 3:30pm

As a courtesy to our attendees and your fellow sponsors, PLEASE do not start breaking down booth until Exhibit Hall is officially closed at 2:45pm.

The Interact Annual Conference is hosted in by the
Healthcare Industry User Group
 interact@hiug.org -  Phone: (602) 792-9190